The European Federation of Engineering Consultancy Associations (EFCA) is an international non-profit association and governed by Title III of the law of 27 June 1921 on non-profit associations, foundations and international non-profit associations.
This privacy policy outlines how EFCA collects and uses your personal data when you use our services, including our website, and register for participation in our Committees and Working Groups, or attend any events we organise.
What data do we collect?
EFCA collects the following data:
- Personal identification information if you are an EFCA staff member or on the EFCA Board (name, home address, email address, phone number, etc.)
- We may also have your organisation’s phone number and your mobile number. This will be the case if you:
- are on our Board;
- are a key contact in one of our Member Associations;
- are involved in one of our Committees or Working Groups;
- have provided a document which contains your phone number(s), such as your CV for the EFCA Board, for a Committee or Working Group, for the EFCA Future Leaders Competition or for a spontaneous job application;
- have registered for one of our events (webinar, seminar, etc.).
How do we collect your data?
You directly provide EFCA with most of the data we collect. We collect and process data when you:
- register online for one of our meetings or events;
- ask for information, give us feedback or send us a spontaneous application for employment;
- subscribe to our newsletter or any of our publications or services;
- voluntarily complete a survey;
- enter the EFCA Future Leaders Competition;
- provide feedback on any of our Teams channels or via email;
- use or view our website via your browser's cookies.
EFCA may also receive your data indirectly from the following sources:
- analytics providers such as Google;
- email Service Providers such as Mailchimp.
How will we use your data?
EFCA collects your data so that we can:
- work with you in the context of delivering the Federation’s services to members;
- collaborate with you on policy work;
- invite you to the Federation’s events, such as the annual conference.
If you agree, EFCA may share your data with our Member Associations to facilitate effective networking. We will not share your data outside the Federation, its staff, Board, Member Associations, Committees or Working Groups.
How do we store your data?
EFCA takes all necessary measures to protect your personal data by applying technical and organisational security protocols to prevent unauthorised access and use.
While modern security measures are effective, no physical or digital system is 100% foolproof. We cannot guarantee absolute security for our databases, nor can we assure that information you send will not be intercepted during internet transmission. We will continue to update our policies and enhance security features as new technologies develop.
Information sent over the internet may not be fully secure and could be transmitted to countries outside the European Economic Area (EEA), often through cloud hosting services, email, or proprietary cloud-based software. We do not allow any third party outside EFCA (see previous point ‘How will we use your data?’) to use your data for their own purposes. Countries outside the EEA might not provide the same level of protection for your personal data. By submitting your data, you agree to its transfer, storage, and processing.
While we aim to protect your data, we cannot guarantee the security of data sent to us. Transferring data is at your own risk. Once we receive your data, we implement appropriate security measures to prevent unauthorised access.
How long do we keep your data?
In principle, EFCA will retain your personal information for six months. However, the retention period for different uses of information may vary depending on the nature and duration of the working relationship or to meet statutory or legal obligations:
- Employee or former employee of the EFCA staff
- Member of an EFCA body (Board, Member Association, Committee or Working Group)
- Applications related to the FL Competition
- Request for information (Membership, Publications, etc.)
- Job applications
- Information about your events, services or products
- Newsletter & mailing lists: If you want your name and email address removed from any of our mailing lists, we will process your request within one month.
Emails
EFCA employees use email for everyday communication with internal and external contacts as part of their daily work and the federation’s function.
Upon resignation, email accounts are deactivated immediately, but some relevant emails, including personal information, might have been transferred or be part of general correspondence. If explicitly requested, historical of emails may be deleted, but EFCA cannot guarantee complete deletion, especially if external correspondents are involved.
NB: We do not reply to emails we consider spam, sent to our generic or individual email addresses.
Marketing
EFCA may occasionally send you information about relevant activities, such as events, that we believe might interest you.
If you have agreed to receive this information, you may always opt out at a later date.
You have the right to request that EFCA cease contacting you at any time. If you no longer wish to be contacted, please notify us by email.
What are your data protection rights?
EFCA would like to ensure that you are fully aware of all your data protection rights. Every user is entitled to the following:
- The right to access: You have the right to request EFCA for copies of your personal data. We may charge you a small fee for this service.
- The right to rectification: You have the right to request that EFCA correct any information you believe is inaccurate. You also have the right to request that EFCA complete any information you believe is incomplete.
- The right to erasure: You have the right to request that EFCA erase your personal data, under certain conditions.
- The right to restrict processing: You have the right to request that EFCA restrict the processing of your personal data, under certain conditions.
- The right to object to processing: You have the right to object to EFCA's processing of your personal data, under certain conditions.
- The right to data portability: You have the right to request that EFCA transfer the data that we have collected to another organisation, or directly to you, under certain conditions.
If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please get in touch with us via email (efca@efca.be) or phone at +32 (0)2 209 07 70.
What are cookies?
Cookies are text files placed on your computer or mobile phone to collect standard Internet log information and visitor behaviour information. When you visit EFCA’s website, we may collect information from you automatically through the use of cookies or similar technologies.
Every time you visit EFCA’s website, you will be prompted to accept or refuse cookies. The purpose is to allow the site to remember your preferences for a specified period. This way, you won't need to re-enter them when browsing the site during the same visit.
For further information about cookies, visit:
- www.dataprotectionauthority.be (French/Dutch)
- allaboutcookies.org (English)
How do we use cookies?
EFCA uses cookies in various ways to enhance your experience on our website. There are various types of cookies:
- Functionality/Visitor preferences: EFCA uses cookies to recognise you on our website and remember your previously selected preferences. These may include your preferred language and location.
- Analytics: EFCA uses these cookies to collect information about your visit to our website, the content you viewed, the links you followed, and details about your browser, device, and IP address.
How to manage cookies?
You can set your browser to refuse cookies, and the website will provide instructions on how to remove cookies from your browser. However, in some cases, certain features of our website may not function properly as a result.
Privacy policies of other websites
EFCA’s website contains links to other websites. Our privacy policy applies only to our website. If you click on a link to another website, please read their privacy policy.
Changes to our privacy policy
EFCA regularly reviews its privacy policy and posts any updates on this webpage. This privacy policy was last updated on 16/02/2026.
How to contact us?
If you have any questions about EFCA's privacy policy, the data we hold on you, or if you would like to exercise any of your data protection rights, please do not hesitate to contact us:
EFCA
Person Responsible: Virginie Dalle
Avenue des Arts 3-5
BE – 1210 BRUSSELS
BELGIUM
T.: +32 (0)2 209 07 70
efca@efca.be
How to contact the appropriate authority?
Should you wish to report a complaint or if you feel that EFCA has not addressed your concern satisfactorily, you may contact the Belgian Data Protection Authority.